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A Homeowner's Guide: Speaking With an Insurance Claims Adjuster

December 15, 2020

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Knowing how to talk to insurance claims adjusters is vital for any property owner filing a claim after a theft, fire, flood, vandalism, or another such event. A claims adjuster needs certain information for evaluating that claim and offering fair compensation; however, an insurance company is in business to make money, so the less they pay for claims, the higher their profits.

This isn’t to say that all insurance adjusters are dishonest or unfair, but a property owner should consider that an adjuster might use certain information you provide in an attempt to lower your payout amount. An adjuster might also offer a lower amount than expected simply because you neglected to specify certain losses on your claim! To avoid this risk and ensure maximum payout for your claim, consider some points for how to talk to an insurance claims adjuster.

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How Do You Deal With Claims Adjusters?

To better understand how to talk to insurance claims adjusters, it’s helpful to know a bit more about their function and how they work with an insurance company.

The Responsibility & Purpose of Insurance Adjusters

First, note that your agent is not typically an adjuster; an insurance agent sells and manages your policy, but not a claim! Calling your agent to complain about your adjuster or to negotiate with him or her is often fruitless, as an agent might not have authority over the payout offered or will rely on the adjuster’s recommendations.

Many adjusters are also outside contractors or public adjusters, hired by an insurance company on a case-by-case basis. Adjusters typically have a limit they can authorize for a claim; new adjusters might handle claims under $5000 or $10,000 as an example. If your claim exceeds their authority, they will bring that to the attention of their boss, who will then need to authorize a higher payout for the adjuster to handle or assign a new adjuster to your case.

Insurance adjusters usually don’t enjoy having to take that extra step of involving their boss in increasing their payout authority or handing over your file to another adjuster, so they will usually try to keep your claim within their payout authority. If you think you’re being offered less than you deserve, ask the adjuster how much they’re authorized to approve. While you don’t necessarily have the authority to ask for another adjuster, this can help you understand why an adjuster might not offer a payout higher than a certain amount!

Insurance adjusters usually manage several claims at once, so they often keep nothing more than basic information about each claim including damages, length of treatment and severity of injuries if any, and your policy coverage. Since they might not keep extensive records of your claim, it’s vital that you stay as organized as possible, and this includes keeping detailed records of damages, costs, inventory lists for property loss, and everything else related to your claim.

Should I Talk To a Claims Adjuster?

meeting public adjuster for fire damage insurance claim

Now that you know a bit more about insurance adjusters, consider a few tips on what they look for and how to ensure you’re offered a maximum payout. First, note that you’ll want to allow the adjuster full access to damaged property and records related to your claim. Don’t assume that your pictures of a fire-damaged or flooded home are sufficient, or that you should avoid communicating with them.

Because insurance adjusters manage so many claims at once, you do want to make notes of your conversations with them and even follow up in writing after every phone call, so nothing gets overlooked. For example, if an adjuster tells you over the phone that they will send an initial offer by a certain date, send them a follow-up email simply confirming what they said they would send and when, so nothing is overlooked.

It’s also helpful to put into writing anything that’s asked of you. For instance, if your insurance adjuster asks you to send them receipts for living costs after suffering a house fire, send them a brief follow-up email stating what they wanted and when you’ll have that information for them. They can then be reminded of anything they might have forgotten and you’ll remember to send that information as well!

What Should You NOT Say to a Claims Adjuster?

When dealing with a claims adjuster or insurance agent, never admit fault or any part you might have played in an accident, injury, or disaster such as a fire or flood. An insurance adjuster is trying to get the smallest payout possible for the insurance company and might use that admission to say that the company doesn’t need to pay you anything!

At the same time, don’t speculate with the adjuster as to what you think happened, who was to blame, and so on. Making speculative statements or other such comments might also be used as an accusation that you’ve changed your story over time. You might also say something inadvertently that puts the blame on you for the incident. To avoid these risks, don’t get overly conversational with the adjuster and feel free to tell them that you don’t know all the details of what happened, how things happened, etc.

It’s also vital that you don’t discuss injuries with your adjuster over the phone or in person, and especially not immediately after an accident. You need to discuss the extent of any injuries suffered and follow-up medical care with a doctor first, and put your claim demands in writing; otherwise, an adjuster might assume that your injuries are far less severe and might not realize all your ensuing medical costs. Never hesitate to tell an adjuster that you don’t have all your information yet and might need to submit more information related to an injury in the near future.

Another thing you should not say to a claims adjuster is that you hate attorneys! Even if this is true, you don’t want to let a claims adjuster think that you will avoid dealing with an attorney or filing a legal claim if they don’t offer an adequate payout. At the same time, don’t make grandiose claims about suing the insurance company or adjuster, as this might indicate that you’re not familiar with the law and your legal rights.

Also, never give a recorded statement to your claims adjuster. He or she might ask to record a conversation or for you to offer a recorded statement, but you’re within your rights to refuse. That recorded statement might be used against you in some way, so rely on written statements and assistance from your public adjuster or attorney when talking to a claims adjuster.

How Do Insurance Adjusters Investigate?

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An insurance adjuster will start by asking the claimant some questions about the incident in question and will also typically go over any paperwork related to your claim. This includes police reports if one was generated.

Insurance adjusters might also talk to anyone who witnessed an accident or other incident. They might also examine your property themselves, as said. An adjuster will usually ask if you have photos of your property or other evidence you can share to bolster or back your claim; however, as said, they usually won’t rely on these alone to determine a payout.

For anything involving an injury, your claims adjuster will typically ask you to sign a release so he or she can review your medical records. This is vital to their investigation as they cannot simply take your word for injuries suffered! If you suffered burns during a house fire, as an example, your adjuster will usually need to know the severity of those burns, immediate medical treatment needed, follow-up treatment needed, medication costs, and the like, and will need your permission to access those records.

How Long Do Insurance Adjusters Have to Respond?

An insurance claim starts with you filing a claim through your agency; most allow you to do this online, or they might offer forms for you to fill out. An adjuster typically has 30 days from when your insurance provider receives your claim to perform an initial investigation and respond.

Since most claimants need those funds as quickly as possible, and especially after suffering a catastrophic loss such as a house fire or flood, insurance adjusters typically wait as long as possible before responding. Most will hope that homeowners will become so desperate for the reimbursement funds that they will happily take the first offer received.

Your settlement offer might also be delayed if you fail to provide the adjuster all the information needed to properly evaluate your claim. This is one vital reason a homeowner should take meticulous notes and keep all their receipts together after a loss. If you’ve suffered a house fire, for example, you’ll want to note costs for having to stay at a hotel, eat out, replace personal items needed immediately, and the like.

What If an Insurance Adjuster Refuses to Cooperate?

If you feel you’ve been given an unfair settlement offer and the insurance adjuster refuses to negotiate, it’s time to hire a public adjuster or attorney! A public adjuster works for you, the claimant, and negotiates with the insurance company’s adjuster for the highest payout possible. He or she gets paid a percentage of whatever amount they receive on your behalf, so there is usually no risk in having them on your side.

A public adjuster can also go through your insurance paperwork and claim itself, and note if you missed certain expenses or if there is any other reason why the claims adjuster is not willing to negotiate. While a public adjuster can’t necessarily make a claims adjuster work faster for you, he or she can ensure there are no delays in communication because of legitimate issues, such as not providing needed receipts and other information for your claim.

A Word from Our Team at Melo Property Claims

This information is proudly presented to our readers by Melo Property Claims. If you’ve been struggling with an insurance claim or don’t know how to talk to insurance claims adjusters, give us a call! Our team is skilled and experienced in negotiating with insurance adjusters and ensuring our clients get the fast, fair payout they deserve.

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